We've tried to make it easy for you to add your project(s) to MAPA's registry of African Conservation - you might not need any instructions to get started: just head over to www.mapaporject.org, register and start adding your information!
However, if you need a little more guidance, this page is where' you'll find it.

A Quick Guide:
Step 1: Register as as user
Go to www.mapaproject.org, click on "login/register" and fill in your details. You will receive an email with an activation link. Click on that to go back to the login area, and log into your account. [More info]

Step 2: Add Content
Once you've logged in, click on the "P" to access your project dashboard. Then click on "Create" to add a new project, and fill in your project details. You can add people, organisations, links, pictures, kml files and more. Navigate between the tabs or click on "next" to move between input screens. [More info]

Step 3: Make your project live
When you click on "save and exit" you will have the option to go live. When you're ready for your project to be public, choose "yes". [More info]

Step 4: Share your project: Search, Download, Email, Embed
Once your project is live, you can find it by using the search button on mapaproject.org. Click on "share" for the URL to your project(s), as well as PDF download and embed options. [More info]

Step 5: Come back to add, edit & delete at any time!
You can come back to edit your project information at any time. Simply login with your username & password, and click "update" on your project. You can toggle your project "live" and "private", change information, change. [More info]
Need a little more information?
Just want to know how the input screen works? Or what a footprint is? Click on one of the links below to find a quick, short answer:

Step 1: Login & Register as a user

1. Go to www.mapaproject.org  and click on either “Add/Edit Projects” or “Login/Register”. 



2. A form will pop up. Fill out a user-name, email and password. Once you've clicked "submit", you'll receive an email with an activation link.

3. Click on that link and log in with your username and password. 

Important! Note that you will not be able to log in until you've clicked on this activation link. If you do not receive the activation email instantly, you may need to check your spam folders.




You can now add as many projects as you like!

Step 2: Add information

Create a new project

Once you've logged in you’ll see a dashboard with all your added content. The first time you log in, it will look like the screenshot below. Click on the "P" to access your project list, and then click "create" to create a new project.



You are now ready to start adding information for your project.

How do the Input Screens work?

Once you've clicked on "create", you will see the project entry screen. Before we take you through the different input screens, and what you can add, let's take a moment to orientate. [Click here to view larger version]

Add project details and description

The first two tabs allow you to add general information about the project: The name of the project, it's sub-title, any larger programme it is part of, keywords, location, as well as information about some of the people and organisations involved. 


The "Home Tab" and "Read More" tab allows you add a description for your project, and to upload pictures for display in Google Earth & Maps. In the tabs lower down, you'll be able to associate wildlife, URLs, other related projects, more people and project actions. 


Fill in the fields of interest to you, navigating to different sections by clicking on the tabs themselves, or on the "next" button. Below are a few of the fields that require a little more explanation:





Add Keywords to enable easy search & sharing

Keywords are any words that might describe your project and that people might search for when looking for it. For example, if you add a project on alien clearing, you might want to add phrases like: "alien clearing", "invasive species", "habitat restoration", etc. You can add as many keywords as you like.
Important! Keywords are also a field you can use to help you create a custom map with only the projects of your organisation, or interest group on. If you want to share such a map, be sure to add a unique keyword to your project (e.g. myconservationorgname#1) and apply that same keyword to all the other projects you would like to see included in your map.

How to add a location

Every project needs to have a single latitude and longitude value, in decimal degrees. This is the place on the map where your pin will be placed.

  • If you know the lat/long values for your project off hand, you can enter it directly in the space provided.
  • If you don't, you can simply click on "place your project on the map" button.
  • A Google Map window (like the one you see below) will pop up with a single red pin.
  • Left click on the pin, navigate (zoom and pan) to the correct location for your project, and left click again to place the pin in the correct position.
  • Then click OK.
  • The Lat and Long values for that point will automatically populate. Click "Next" to move to the next screen.










How to add People

You can add a Project Leader, Data Entry Person, Contact Person, and Team Members. All "Data Entry People" will be able to edit a project - if you would like multiple people to be able to edit your project, be sure to add them as data enterers.

  • To add a people, first check if their names are not already in the database. Start typing, and if it is, their name will appear. Simply select from list.


  • If not, click on "Add New"


  • You will see a pop-up like the one below. Enter a name, surname, email address and (optional) a contact number for this person.
  • Click “Next” and then click "Finish".  
  • If you click "Invite this person to be a portal user" the person whose details you're entering will receive an automatic with an activation link, username and password.

How to add Organisations

You can add a Primary Organisation, Implementing Organisations, and Collaborators
  • To add a organisation, first check if their names are not already in the database. Start typing, and if it is, their name will appear. 
  • Select from the list.

  • If it's not, click on "Add New"
  • A screen (like the one below will pop up). Type in a name, Upload an image of their logo, enter the organisation's website. Then Click "Finish"
  • To add another organisation, simply click in the second white box (this will automatically appear when you click in the first) and repeat the process.

How to add a Link (URL)  

You can associate links pointing to Publication lists, Academic articles, Popular Articles, Reports, Theses, Datasets, Videos and, frankly, any other relevant content, with your project. 
  • In the Wildlife & Media tab, click "Add new". A screen like the one below will pop up.
  • Select the "type" of link you're wanting to add
  • Type in a URL (http:// or https://) address.
  • Choose an image thumbnail for it (optional)
  • Click "Finish"











How to add a "Footprint"

What is a Footprint?

A footprint is any KML/KMZ file that you want to share with users. "KML" stands for "Keyhole Markup Language" and is a file format that can be opened automatically by Google Earth. Shape files, scanned maps, and most other things can be converted quite easily to kml.

Examples of "footprints" for your project could include a species home range, animated animal collar tracks, GIS data, or simple points lines and polygons that you have added to Google Earth.

The example below shows a Spekboom restoration project in the eastern Cape (credit: Anthony Mills)




  • For some examples, have a look at the GeoTools page.
  • Learn how to here: http://earth.google.com/outreach/tutorials.html

To associate a "Footprint", you can either use a KML file which has already been uploaded for a different project, or you can add a new one from your PC.  You can add any number of KML files to illustrate your project.

1.    To add a kml file which is already on the system:  
  • Place the cursor in the Footprints field, type any part of the file name and select it from the drop-down box


2.    To upload a new kml file:
  • Place the cursor in the Footprints field and press the space bar.
  • Click ‘Add New’ and follow the on-screen instructions

  • Write a title and short description for your file (if you wish), browse for the KML or KMZ file on your computer. Then Click "OK".

You can upload as many KML files against your project as you want. Simply click in the second (or third) white box and repeat the process.

Associate Plant & Animal species

You can associate species that are particularly relevant to your project, with your project record. These will appear as thumbnails in the "wildlife" tab of your bubble. These thumbnails link through to a more detailed information page for that species.

Thanks to a partnership with ARKive, many of these thumbnails link through to the excellent ARKive site, packed with facts, and broadcast-quality photographs and video for any given species.














To add a species, start typing and select the one you want from the list. Click in the next box and repeat the process to add a second one.




Add an Action

An Action can best be thought of a "sub-project" within a project. For example, a wetland rehabilitation project might have several actions. One "action" might be alien removal, another might be species re-introduction, another might be educating local children about the value of the wetland, and yet another might be a assisting locals to create small businesses from products created with the cleared woody aliens.

To add an action, navigate to the "action" tab and click on "add new" Then simply fill out the form that pops up. 



You can add a name, short description, cost (optional), a timeline (optional) as well as a location. When you're done, click "save and exit".
You can add as many actions as you like for your project. To edit an action, simply click on [update] in your action dashboard.

Preview your Project

You can see what your project will look like in Google Earth at any time. Simply look for the "Preview" button at the top right of your input screen. Click on that and you will be shown a fully interactive mock-up of your bubble.



Step 3: See your project live

Once you've finished entering information, click on "Save and Exit". 


You'll receive a pop-up message giving you one of three options. When you select "yes, make live", we will authenticate your project and add it to the live map.


Step 4: Share

Once your project is live, you can search for it, and share it with others. You can search by Country, Projects, Protected Areas (including private protected areas) and points of interest.


Click on "share" to find the following options:

  • A URL link to the current mapaproject.org view (i.e. a map with your project search)
  • A PDF download of your search
  • A KML download of your search. Click on that link to view your search in Google Earth.
  • An embed option. Copy and paste the embed code into the html editor of your webpage or blog.

Step 5: Add, Edit, Delete at any time

Make your project "live" and "unlive"

Once your project has been made live for the first time, you'll be able to take it off the live map, and make it live again,  whenever and however often  you please.
You have a couple of options:
  • You can toggle the "live" button from green to red or red to green on the project dashboard.



In the Project Administration tab, you can tick or untick "Project has been made live"


Delete a project

  • Log in to your account and navigate to the project adiministration tab. Click on "Remove the project and all related data". Remember that this step is irreversible!


Change or reset your password

  • If you've forgotten your password, you can request a new one. Navigate to the login interface and click on "I have forgotten my username or password". 

  • Enter an email address and you will be sent a new password to log back into your account. 
  • If you would like to change this (or any other current) password, click on "view profile" in the top right hand corner of your screen (this will only be visible whilst you are logged into your account). 


  • Enter a new password and confirmation of this password in the screen that pops up. 


Create a map for your website with only the projects you want

1. When adding your project, add a unique keyword to your project record (e.g. myconservationorgname#1) in the "general information" page.  
Apply that same keyword to all the other projects you would like to see included in your map. In this case we just entered "Walker Bay Conservancy", but you might want to add something a little more unique if you want to make sure that the search find only the records you've intended to be together.



2. Go to www.mapaproject.org and search for the keyword or phrase you have chosen. In this example, we search for "walker bay conservancy". 

Only tick the categories of points you would like to include in your map - in this case, we've only ticked "protected Areas" and "Projects"



3. In the top right hand corner of your map, click on "share", set the size you would like your map to be, and copy the embed code. Remember that you can also share a link to this view of the map (i.e. a view with only the projects you've searched for displaying), as well as download a PDF, or a KML file for Google Earth. 


4. Navigate to the html editor of you webpage or blog and paste in the html. 


You're all done!  You should now have an embedded map like the one below.

                      View in Larger Map View in Google Earth

More Help & Resources